A content management system (CMS) such as document management system (DMS) is a
computer application used to manage work flow needed to collaboratively create, edit,
review, index, search, publish and archive various kinds of digital media and electronic text
Why Required?
vCMSs are frequently used for storing, controlling, versioning, and publishing industry-specific documentation such as news articles, operators' manuals, technical manuals, sales guides, and marketing brochures.
vThe content managed may include computer files, image media, audio files, video files, electronic documents, and Web content.
vThe bottom line for these systems is managing content and publishing, with a workflow if required.
Features
vIdentification of all key users and their content management roles.
vThe ability to assign roles and responsibilities to different content categories or types.
vDefinition of workflow tasks for collaborative creation, often coupled with event messaging so that content managers are alerted to changes in content.
vThe ability to track and manage multiple versions of a single instance of content.
vSeparation of presentation and content.
vCreate standard output templates (usually HTML and XML) that can be automatically applied to new and existing content, allowing the appearance of all content to be changed from one central place.
vWYSIWYG editing tools allowing non-technical individuals to create and edit content.
vCMS software may provide a means of managing the life cycle of a document from initial creation time, through revisions, publication, archive, and document destruction.
Segments
Enterprise: Sitecore, Vignette, Interwoven, Documentum, IBM Web Content Management
Mid-market: Microsoft SharePoint, Ektron, PaperThin, Rhythmyx
Open source: Plone, Joomla, Drupal, Mambo
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